Tips and Tricks to Improve Your Office Waiting Room

The office waiting room is often one of the most dreaded places. It’s usually cramped and uncomfortable, and there’s nothing to do but wait. However, with simple tips and tricks, you can make your office waiting room much more comfortable and enjoyable. Many offices use waiting room furniture that is both comfortable and stylish. This allows patients and clients to relax while they wait, and it also makes a good impression. Here, we will discuss some of the best ways to make your office waiting room more welcoming and user-friendly.

1. Bring in Some Comfortable Seating

This is probably an essential tip on the list. If your waiting room has uncomfortable chairs or no chairs, your patients will not want to stay for long. Bring in some plush armchairs or sofas that will make people want to sit down and relax. Also, ensure enough chairs for everyone, so people aren’t forced to stand or sit on the floor.

2. Provide Snacks and Refreshments

Nobody likes being hungry, so make sure to have a few snacks and refreshments available in your waiting room. This will show your patients that you care about their comfort and well-being. Many offices also have a water cooler for people to stay hydrated and comfortable. You can also use automatic coffee machines to offer free coffee to your patients.

3. Add Some Reading Materials

Patients will get antsy if your waiting room is dull and there’s nothing to do. To prevent this, add some reading materials such as magazines, newspapers, or books. You can also set up television for people to watch, but ensure the volume is reasonable. Many people like to bring their laptops or tablets to stay entertained, so providing wifi access is also a good idea. The reading materials should continuously be updated to prevent people from getting bored.

4. Incorporate Some Art

A waiting room doesn’t have to be sterile and boring. Add some personal touches such as artwork, plants, or photos to make it more inviting. This will show your patients that you put thought into making their experience more pleasant. In addition, art can be used to distract people from the fact that they’re waiting.

5. Provide a Mobile Reminder so Patients can Roam

Nobody likes being tethered to a waiting room chair. If possible, provide a mobile reminder so patients can take it with them if they need to step out for a bit. This will allow them to explore the office and return when ready without losing their spot in line. Usually, a simple text message will suffice.

6. Provide a High-Speed Patient wifi

In today’s world, people are used to having constant access to the internet. Patients will be highly frustrated if your office waiting room doesn’t have wifi. To prevent this, ensure the speed of the patient wifi network so people can stay connected while waiting, and provide charging stations so people can power up their devices.

7. Make Sure the Room is Clean and Well-lit

Nobody likes being in a dirty, dim room. To make your waiting room more inviting, keep it clean and well-lit. This will show your patients that you care about their comfort and health. This can also be accomplished by opening the blinds or adding additional lighting fixtures.

8. Play Relaxing Music

Music has the power to relax and calm people down. If your waiting room feels tense, try playing relaxing music in the background. This will help people to unwind and feel more comfortable. The music should be soft and soothing, without any lyrics that could potentially distract people. Also, make sure the volume is kept at a reasonable level because nobody likes being blasted with music.

9. Have a System for Triage

When patients first arrive, they should be triaged to determine the severity of their condition. This will help ensure that people are seen in the order of urgency, making the waiting room experience much more bearable for everyone involved. Usually, the front desk staff will be responsible for triaging patients.


Following these tips can make your office waiting room much more comfortable and enjoyable for everyone involved. You can turn an unpleasant experience into a pleasant one with a few simple changes.