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How To Remove Duplicate Emails In Outlook 2016?

How To Remove Duplicate Emails In Outlook 2016?

When users get unnecessary things such as duplicate emails in their mailbox, it becomes tough to deal with them. That is why we are here to get rid of this issue. This article explains different ways to remove duplicate emails in Outlook.

However, duplicates in Outlook mailboxes can cause many disturbing difficulties like mailbox data corruption, inadequate performance, etc. To fix all these issues in Outlook, you need to eliminate duplicate emails in outlook to ensure business continuity.

How Can Duplicate Email Cause Difficulties For Users?

Microsoft Outlook is one of the most significant applications offered by the Microsoft Suite. Outlook is resource-intensive to ensure smooth performance. Outlook users often come across duplicate messages and emails again and again. Users have to face a lot of issues with duplicate items. Here, some reasons are given below:

  • Duplicate emails are always the cause of trouble and create confusion for users. If you keep replying to the same email multiple times, it creates further confusion among team members and purchasers.
  • Duplicate emails unnecessarily expand the size of Outlook data files. It harms the productivity of the company. It takes longer to access and reply to new emails.
  • Outlook backups require more storage space. When users store backups on external cloud storage, they have to pay more for additional storage space.
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Here we have discussed the problems caused by duplicate items, but we must know the main reasons for these issues due to which such causes started.

Some Possible Reasons For Item Duplication In Outlook

Some of the reasons users need to know that can be avoided to some extent. Here some reasons have been given, due to which email duplication can be created:

  • The confusion starts if the method is set up incorrectly, which causes the email duplication to start.
  • You may have incorrectly configured your mailbox when you created an account in Outlook. So in this situation, users may receive a similar email message again and again.
  • When handling the same email account on different devices, such as laptops and mobile devices, the incoming message is synced multiple times. It will cause email duplication in outlook.
  • Technical issues can be very common issues to create email duplication.

Here Are Some Manual Methods To Remove Duplicate Emails In Outlook

Some manual methods have been described below to remove duplicate emails in outlook:

Method-1: With Account Settings Method

  1. First, go to your Outlook account and click on the account setting.
  2. After that, click on the Email tab which you need to configure for outlook. If the same email account shows you twice or multiple times then remove it. Select the email account and click on the remove.
  3. Now, Tap on the close section.

Method-2:  Remove Duplicate Outlook Emails through Import/Export Option

  1. First of all, Click on the File menu in your outlook account and click open &/export>> import/export.
  2. Now, select “Import from another program” or file section.
  3. Pick Outlook Data File (.pst) and click on the Next button.
  4. Here, browse the pst file, and click on the “Do not import duplicates
  5. Select the folder you want to import and activate the “Include subfolders” option. Activate the option “Import items to the same folder” and click the “Finish” button.
  6. Now,  Remove all Duplicate Outlook Emails here.
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Why Don’t Users Like To Adopt Manual Methods?

Here are some of the drawbacks that have been encountered by the users while using manual methods to remove duplicate emails in outlook.

  • In the manual method, the number of duplicate items could not be determined in the Outlook mailbox.
  • The cleanup tool causes error information such as “No message was deleted”.

There are a lot of problems faced with manual methods, due to which the users want a solution to get rid of these issues. Therefore, using professional tool methods is the best advice for users to remove duplicate outlook emails.

Professional Solution To Remove Duplicate Emails In Outlook

If you want to come out of issues with manual methods, then you have to take the help of professional tools so that your work will be easier and quicker. This Outlook Duplicate Remover Tool is designed according to the needs of the users and to solve the issues. Therefore, I recommend using the Outlook Duplicate Remover Tool which helps you to delete duplicate emails from one or several files. There are two ways to check for duplicate emails. Look for duplicate emails in folders and look for duplicate emails in PST files.

Time To Wind-Up

Facing duplicate items in the mailbox is very troublesome, it creates a lot of confusion and interruptions that can cause them to make work longer. Here, we talked about manual and professional methods, so we analyzed that the manual methods are very confusing. Therefore, we advise users to use professional methods. With this technical method, users can search duplicate emails across PST Files and remove duplicate emails in outlook 2016, 2019, 2013 & below versions.

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